PMFN is moving to G Suite!
We’re pleased to announce that we will be moving to Gmail/G Suite for our email and calendar platform. Our IT team has been working on the migration and is looking forward to moving employees from Microsoft Outlook to the new services in the coming weeks.
What’s G Suite?
G Suite is a set of applications a lot like Outlook that Google hosts on its own servers. Google provides these applications as a service, rather than as software to download and install. To access G Suite, you simply use a web browser on a computer that’s connected to the Internet or your smart device. This means you’ll be able to access your email and your calendar from wherever you are, on a computer or your phone.
For a quick overview of G Suite and why we’re so excited about the switch, check out this video!
Why did we cho0se G Suite?
We looked for an email and calendar solution that could provide with us the following benefits:
- Lower support costs— Because Google hosts the email and calendar services, there’s no more email client software to maintain on individual computers.
- Access to services from anywhere, anytime — We can access email, contacts, and calendar from any computer or mobile device with an Internet connection, anywhere in the world.
- Better spam and virus protection – Google has an amazing system for filtering emails, so we won’t have any more issues with outgoing emails being flagged as spam, and you’ll see a lot less spam in your inboxes.
- Shared Calendar – Because all our accounts will be linked together under G Suite, we’ll be able to check each other’s availability for meetings and events while we’re planning them.
Here are some of the key benefits we think you’ll enjoy:
- Lots of storage: You get a full 30 GB of online storage for your email (much more than the [250MB] you have now), so you can archive all of your email online and access it from wherever you are.
- Enhanced message organization and retrieval: With Gmail, you’ll spend less time managing folders and looking for messages. Use tags, or “labels,” to organize, store, and find your messages more efficiently. And with the Google-powered search feature, you can find any message quickly and easily, whether it’s in your Inbox or stored in your message archives.
- Easier calendar sharing: Google Calendar lets you and your team members quickly and easily share your calendars with each other and specify the details you want to show. Calendar sharing is a great way for you and your coworkers to keep each other informed about your schedules. Now it’s easier than ever to find out if someone is in a meeting, on a business trip, or on vacation.
Is G Suite the same as the personal (free) version of Gmail and Google Calendar?
They’re similar, but we’ll be using the business-class edition of G Suite, which provides more features, more storage, and more support.
Will my email address change?
No, your email address won’t change! You’ll continue to receive all your email at your current picmobert.ca address.
Are you migrating my email and calendar to G Suite?
Yes, we’ll be able to migrate the last 12 months of your email messages, calendar events, and personal contacts from Microsoft Outlook to G Suite. Pete Sass will be doing this starting Monday October 29th. Everyone should have the past year’s worth of old emails available right in their new email account by the 9th of November.
Do I need to do anything after I get my G Suite account?
If you don’t have your current email password handy, you’ll be able to call Raili at (807) 251-2521 to find out what it is. Rather than using Outlook, you’ll access your email by logging in at gmail.com.
Will our IT people provide assistance during the transition?
For sure we will! On Monday morning, October 29, at 9am you’ll join Pete Sass and Elaine in the Board Room for a training session to get you up to speed quickly. You can call Raili at (807) 251-2521 for help with logging in, passwords and features. You can also visit the G Suite Quick Start page for 7 easy steps to get started.
How much time will it take to set up and learn how to use G Suite?
Gmail is actually a lot like Outlook. You’ll be able to master the basics, like sending and receiving email and viewing and scheduling meetings, very quickly. It may take more time to really learn to make the most of your new services, depending on how you currently use Outlook, and how far you want to investigate the additional features.
We think you’ll enjoy your new G Suite services, and we’re committed to making this a smooth transition.
More information to follow soon!
For help logging in to your new email and calendar functions starting October 29, contact Raili:
firstname.lastname@example.org or (807) 251-2521.